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Gmail Contact Manager Does Not Support URLs?

I find it hard to believe…so much so that I ask everyone to open my eyes: what am I missing here?  Gmail’s Contact Manager (the new one) allows you to capture the typical data like email, phone, address, photo ( a great plus!), IM, but there’s no field to capture homepage addresses!  (???).

You can add as many fields as you like, but only of the pre-defined types, and if you use the Notes field to enter websites, they don’t become clickable URLs. 

Of all companies on Earth, Google is the last one I would expect to NOT care about capturing web information…

Update: Charlie “Spanning” Wood adds:

…worse yet, it uses one big blob for mailing address instead of having fields for address, city, state/region, postal code, etc.

And we wonder why it’s difficult to sync Gmail contact data…

Voyagerfan5761 adds that the ability to add custom fields, a handy feature supported in the earlier Gmail version is gone now, too.

Add to this the idiotic restriction that now you can only delete 20 contacts at a time, and one can really wonder if the new Contact Manager in Gmail is a step back in functionality – albeit with nicer boxes. thumbs_down

(Oh, you wonder why you’d want to delete contacts?  Because Gmail adds anyone you respond to as a contact, without the ability to change that default).

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Gmail Search is Slowing and Google Knows…

Perhaps the best thing Gmail has going for it is the power of search: the ability to instantly find everything. Except that instant is getting ..well longer and longer. And make no mistake, Google knows it, to the point that there is now a message recognizing the fact:

The Still working message comes up when you are waiting for search, stuck to the point that you can’t move away, stop the search …etc: your options are either wait it out, or close the browser/window. A Windows-like experience? smile_sad

Related posts: Simplified Guide to Importing All Your Archive Email Into Gmail

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Will Google Pull a Plaxo?

Google Operating System speculates that Gmail will soon display status updates from your contacts:

It’s not very clear what kind of updates you will receive, but they’re probably the latest important actions of your contacts from different Google services.

Ionut says based on reading some Google code that users will be able to delete updates – now word whether there will be a “Big Switch” to opt out globally. The functionality itself would be closer to Facebook’s newsfeed, the reason I am comparing it to Plaxo is that Plaxo became a metaphor for spam in its early years, and it is back at it now, with all the unwanted Plaxo Pulse notifications.

The contact updates, especially if it’s not easy to opt-out once and for all would be nothing but spam. What makes it even worse is that Gmail Contacts are really not contacts: anybody you answer automatically gets added to your Address Book, whether you like it or not. And guess what: there is no way to turn this off. (In fact, in the new version of Gmail -not yet available for Google Apps accounts- you can’t even delete more than 20 contacts at any given time.)

I really hope it does not happen. Gmail is the Crown Jewel of Google services, and as such, more productivity-oriented for most of us, then say Orkut or Picasa are. They can’t seriously think of clobbering the screen with garbage like that. Can they? smile_sad

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Google: I’m NOT Feeling Lucky

Just about every 3rd Google search I make tonight results in the message below:

We’re sorry…

… but your query looks similar to automated requests from a computer virus or spyware application. To protect our users, we can’t process your request right now.

We’ll restore your access as quickly as possible, so try again soon. In the meantime, if you suspect that your computer or network has been infected, you might want to run a virus checker or spyware remover to make sure that your systems are free of viruses and other spurious software.

We apologize for the inconvenience, and hope we’ll see you again on Google

Somehow I’m Not Feeling Lucky today…

Update: It’s really not just me. Breaking: Google is Broken reports Mashable.

Update (4/10): Paul Adams describes a similar experience @ Wired, and his commenters believe it’s caused by some anonymizer software.  It’s not.  It JUST HAPPENS.

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Google Profiles – How About Fixing the Account Chaos First?

Google Profiles are coming:

A Google Profile is simply how you represent yourself on Google products — it lets you tell others a bit more about who you are and what you’re all about. You control what goes into your Google Profile, sharing as much (or as little) as you’d like.

A centralized identity management shared by the zillion Google services is a good idea – except the GOOG should have fixed the foundation first. Yes, there’s chaos around Google accounts, it’s been like that ever since Google Apps were introduced, and fixing it does not appear to be a high priority at all.

In the early days of Google Apps the only way to sign up was by linking to an existing Google Account, in the format of myname@gmail.com. If you have one of those accounts, there is no way to tell Google that you are now myname@mydomain.com. This means that Google Apps think of your original @gmail and new, @domain identities and two different ones. You can directly access (via URL) your own Calendar, Docs, Groups ..etc. all under your own domain, however, programs that need to access those apps only find the other version, attached to your @gmail.com account. A simple example is trying to save an event from Upcoming.org, Zvents, or any other services: there’s no way to use them with your own domain.

Even the Google Groups is messed up: when I am logged in as myname@mydomain.com, Groups that I am a member of won’t recognize me. I actually have to have duplicate identities created in Google Groups: one to be able to send email (my own domain) and one to be able to access Group’s other features via the browser (@gmail format).

I understand that for quite a while now yo don’t have to link Google Apps to a @gmail.com account, your Google Account can be your own domain itself. This is good news, since a lot less users are affected. It’s also bad news, for the very same reason: less users, less pressure to fix it, so the early Beta users are stuck… Of course we could always just create a new account (which does not have the chaos) and move on, but a domain is an investment, I can’t just throw it away. So for now: Google, you got my domain messed up, and any time you add new bells and whistles to Accounts, I will bring this up, until you fix it.

Update (1/20/08): I think it’s fixed now. 🙂

Related posts: Google Operating System, TechCrunch, Mashable! , Scobleizer, bub.blicio.us, Marc’s Voice, ParisLemon, Web Worker Daily, WebMetricsGuru, Brandon LeBlanc and Googlified

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Death to Attachments

From Tony Hirst:

If an email comes with an attachment, then I suspect that in a large number of cases the sender is probably using the wrong medium. So for example, this morning I found in my mailbox:

Three seminar announcements with *ALL* the details in an attached word file (nothing in the body of the message). (“Please find enclosed details of our next seminar” – you know the sort of thing…)

Two newsletters as PDF attachments (they’re available on the web as well…)

Yes, I hate that… and if you’re on a slower machine, you spend the next several minutes opening different applications (Word, Excel, Acrobat), wait for the virus scan ..etc, only to wonder how than organize it all…

Here’s Tony’s solution:

So I think I may try a new mail rule:

if attachment then

  • silently delete AND
  • reply-to-sender “Please find another way of letting me see the document you sent as an enclosure – I do have a browser, you know… If the document is for commenting on by several people, try Google docs, Zoho, or Microsoft Live whatever it’s called…”

I love it… like I’ve said before, Attachments are Evil – Link, don’t Send.

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Will Google Enter the Business Applications Market?

Google’s next killer app will be an accounting system, speculates Read/WriteWeb. While I am doubtful, I enthusiastically agree, it could be the next killer app; in fact don’t stop there, why not add CRM, Procurement, Inventory, HR?

The though of Google moving into business process / transactional system is not entirely new: early this year Nick Carr speculated that Google should buy Intuit, soon to be followed by Phil Wainewright and others: Perhaps Google will buy Salesforce.com after all. My take was that it made sense for Google to enter this space, but it did not need to buy an overpriced heavyweight, rather acquire a small company with a good all-in-one product:

Yet unlikely as it sounds the deal would make perfect sense. Google clearly aspires to be a significant player in the enterprise space, and the SMB market is a good stepping stone, in fact more than that, a lucrative market in itself. Bits and pieces in Google’s growing arsenal: Apps for Your Domain, JotSpot, Docs and Sheets …recently there was some speculation that Google might jump into another acquisition (ThinkFree? Zoho?) to be able to offer a more tightly integrated Office. Well, why stop at “Office”, why not go for a complete business solution, offering both the business/transactional system as well as an online office, complemented by a wiki? Such an offering combined with Google’s robust infrastructure could very well be the killer package for the SMB space catapulting Google to the position of dominant small business system provider.

This is probably a good time to disclose that I am an Advisor to a Google competitor, Zoho, yet I am cheering for Google to enter this market. More than a year ago I wrote a highly speculative piece: From Office Suite to Business Suite:

How about transactional business systems? Zoho has a CRM solution – big deal, one might say, the market is saturated with CRM solutions. However, what Zoho has here goes way beyond the scope of traditional CRM: they support Sales Order Management, Procurement, Inventory Management, Invoicing – to this ex-ERP guy it appears Zoho has the makings of a CRM+ERP solution, under the disguise of the CRM label.

Think about it. All they need is the addition Accounting, and Zoho can come up with an unparalleled Small Business Suite, which includes the productivity suite (what we now consider the Office Suite) and all process-driven, transactional systems: something like NetSuite + Microsoft, targeted at SMB’s.

The difficulty for Zoho and other smaller players will be on the Marketing / Sales side. Many of us, SaaS-pundits believe the major shift SaaS brings about isn’t just in delivery/support, but in the way we can reach the “long tail of the market” cost-efficiently, via the Internet. The web-customer is informed, comes to you site, tries the products then buys – or leaves. There’s no room (or budget) for extended sales cycle, site visits, customer lunches, the typical dog-and-pony show. This pull-model seems to be working for smaller services, like Charlie Wood’s Spanning Sync:

So far the model looks to be working. We have yet to spend our first advertising dollar and yet we’re on track to have 10,000 paying subscribers by Thanksgiving.

It may also work for lightweight Enterprise Software:

It’s about customers wanting easy to use, practical, easy to install (or hosted) software that is far less expensive and that does not entail an arduous, painful purchasing process. It’s should be simple, straightforward and easy to buy.

The company, whose President I’ve just quoted, Atlassian, is the market leader in their space, listing the top Fortune 500 as their customers, yet they still have no sales force whatsoever.

However, when it comes to business process software, we’re just too damn conditioned to expect cajoling, hand-holding… the pull-model does not quite seem to work. Salesforce.com, the “granddaddy” of SaaS has a very traditional enterprise sales army, and even NetSuite, targeting the SMB market came to similar conclusions. Says CEO Zach Nelson:

NetSuite, which also offers free trials, takes, on average, 60 days to close a deal and might run three to five demonstrations of the program before customers are convinced.

European All-in-One SaaS provider 24SevenOffice, which caters for the VSB (Very Small Business) market also sees a hybrid model: automated web-sales for 1-5 employee businesses, but above that they often get involved in some pre-sales consulting, hand-holding. Of course I can quote the opposite: WinWeb’s service is bought, not sold, and so is Zoho CRM. But this model is far from universal.

What happens if Google enters this market? If anyone, they have the clout to create/expand market, change customer behavior. Critics of Google’s Enterprise plans cite their poor support level, and call on them to essentially change their DNA, or fail in the Enterprise market. Well, I say, Google, don’t try to change, take advantage of who you are, and cater for the right market. As consumers we all (?) use Google services – they are great, when they work, **** when they don’t. Service is non-existent – but we’re used to it. Google is a faceless algorithm, not people, and we know that – adjusted our expectations.

Whether it’s Search, Gmail, Docs, Spreadsheets, Wiki, Accounting, CRM, when it comes from Google, we’re conditioned to try-and-buy, without any babysitting. Small businesses don’t subscribe to Gartner, don’t hire Accenture for a feasibility study: their buying decision is very much a consumer-style process. Read a few reviews (ZDNet, not Gartner), test, decide and buy.

The way we’ll all consume software as a service some day.

Update: As an aside, the Read/WriteWeb article that inspired this post demonstrates the “enterprise software sexiness” issue, which was started by Robert Scoble and became a Firestorm, per Nick Carr. I really think it’s a very thoughtful post, which, quite unusually for Read/WriteWeb sat alone at the bottom of TechMeme, then dropped off quickly. Now, has this not been about Accounting (yeah, I know, boring) software by Google, but, say adding colors to Gmail labels, in the next half an hour all the usual suspects would have piled on, and this would have taken up the top half of TechMeme. smile_sarcastic

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Ulteohhhhh…

Before I say anything, I want to prefix this post by stating that I am an Advisor to Zoho, which can be perceived as a competitor to Ulteo, the company that just announced providing OpenOffice On-Demand. That said, I often I’ve repeatedly stated my belief that we’re at a state of early expansion for Software as a Service, and for now, the more players the better. It’s not about slicing the pie yet, it’s about making sure the pie will be huge:

Summing it all up, I believe the winner of the “on-demand race” will not be Google, Zoho, or any of their competitors – the winners will be the customers who will have a lot more choice in picking the right business solutions later this year.

So I am happy to see new On-Demand offerings that work – and am royally p***ed when they don’t. I tried to use Ulteo, repeatedly. At the first attempt in the morning, I got stuck with a blank screen:

Next I tried in the evening: I spent a minute or so at the above blank screen, but finally I got some signs of life:

Oops… I don’t know of another instance, I don’t have Openoffice installed on this machine, and a Vista glitch forced me to reboot since my early morning attempt with Ulteo. And I certainly have no clue who the *** user u7670 is or how I should close Openoffice for this user on the Ulteo servers. But let’s click Yes to continue anyway:

Why am I in document recovery mode and just what is it I am about to recover? Finally, I got into this somewhat broken screen:

Not a very positive experience, if you ask me. On the other hand, it’s still more than the previous web-office “announcement”: Live Documents, which is still to materialize…some time next year.

Like I said, I am happy to see more On-Demand services. Those that actually exist, and perhaps even work.smile_eyeroll

Update: Jason Brooks at eWeek had similar experience.

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Google StreetView in More Places You’d Know

Google StreetView has just arrived to Dallas, Detroit, Indianapolis, Fort Worth, Boston, Minneapolis, St. Paul, and Providence – reports The Boston Globe and Google Operating System, adding that “the total number of cities that have the street view imagery is now 23”.

Actually, it’s a lot more, if we add small towns. I can count more in this area alone. While we keep track of major metropolitan cities (and that is indeed 23), the Google Fleet has for quite some time been driving around Small Town America, taking pictures of residential areas. Who knows, your home might be covered – better check it out nowsmile_wink. I’ve accidentally discovered my own former home in West Chester, PA:

The postal address is West Chester, but in fact it’s in nowhere-land between West Chester and Chadds Ford. The area is as rural as it gets, the average lot is 2-3 wooded acres, you can see dear in your backyard, and there’s generally nothing but residences and country clubs. Which brings me to my point:

In a typical city, street photos do carry information: shops, cafes, portals, public buildings ..etc. Google needs to balance the usefulness of information against privacy concerns, and as a result, it started masking the faces of people who accidentally just happen to be photographed. But what’s the point of shooting rural neighborhoods I’ve just shown above? They are often secluded developments, not even part of any township at all, where there is no public / tourist traffic – you take a county road in the woods, and only drive there if you live there or visit someone. What’s the “use case” here? I’m actually not so concerned about privacy, simply wondering about priorities. There are only so many StreetView Chevys, and far to many major cities uncovered.

Additional posts: Google Blogoscoped, Mashable!

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Now You Can Really Zoho Offline

As much as I am a certified web-app fan, I’m not naive enough to believe I’ll always have 100% broadband availability. Crazy shooters, limited conference availability, or just traveling to less covered areas (and I don’t mean here) – there will be times when we need our documents offline.

That’s why I’m happy to see Zoho Writer get offline editing capabilities today. The offline implementation is based on Google Gears, which, ironically, has yet to show up in Google’s own Apps. This video tutorial walks you through the new features – note, the steps to install Google Gears are obviously required only once. After that, you just click “Go Offline”, and can access your documents at writer.zoho.com/offline. When you’re connected again, click “Go Online” and Zoho will sync your changes back to the original document.

The features are more than covered by all the “big names”, including TechCrunch, Read/WriteWeb, GigaOM, /Message, Digital Inspiration, CenterNetworks, Webware.com and Wired – to name just a few. I’ll focus on what’s still missing, and a few comments.

Yes, this is not a perfect solution – yet. Going offline has to be a planned activity since you actively need to click the option while still online; this is the way Google Gears works for now. But life produces unexpected situations, like the other day when I had to hop on a train, and was staring at an empty Google Reader as I had forgotten to click “Offline” at home (Google Reader’s offline capability is also based on Gears). But Zoho never stops enhancing their products, and they plan to tackle auto detecting online/offline status and periodically sync the contents of online and offline documents.

Some reviewers compare Zoho’s approach to full integration by Live Documents. I find it rather funny: since when can we compare a PR release to existing products? GigaOM’s headline is also quite surprising: Zoho Seeks to Replace, Not Embrace, Microsoft Office. Again, this in comparison to yet-to-be-launched Live Documents‘ “embrace and extend” strategy. What this comparison forgets to mention is that Zoho has their own MS Office plugins, so, using their analogy, Zoho’s strategy includes “embrace, extend or replace”. The choice is up to the users, as it should be.

Last but not least, the little birds are singing that the next Zoho announcement will prove that web-based apps can be on par with their desktop counterparts: care to guess which application I am talking about? smile_wink