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Gmail Contact Manager Does Not Support URLs?

I find it hard to believe…so much so that I ask everyone to open my eyes: what am I missing here?  Gmail’s Contact Manager (the new one) allows you to capture the typical data like email, phone, address, photo ( a great plus!), IM, but there’s no field to capture homepage addresses!  (???).

You can add as many fields as you like, but only of the pre-defined types, and if you use the Notes field to enter websites, they don’t become clickable URLs. 

Of all companies on Earth, Google is the last one I would expect to NOT care about capturing web information…

Update: Charlie “Spanning” Wood adds:

…worse yet, it uses one big blob for mailing address instead of having fields for address, city, state/region, postal code, etc.

And we wonder why it’s difficult to sync Gmail contact data…

Voyagerfan5761 adds that the ability to add custom fields, a handy feature supported in the earlier Gmail version is gone now, too.

Add to this the idiotic restriction that now you can only delete 20 contacts at a time, and one can really wonder if the new Contact Manager in Gmail is a step back in functionality – albeit with nicer boxes. thumbs_down

(Oh, you wonder why you’d want to delete contacts?  Because Gmail adds anyone you respond to as a contact, without the ability to change that default).

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Gmail Search is Slowing and Google Knows…

Perhaps the best thing Gmail has going for it is the power of search: the ability to instantly find everything. Except that instant is getting ..well longer and longer. And make no mistake, Google knows it, to the point that there is now a message recognizing the fact:

The Still working message comes up when you are waiting for search, stuck to the point that you can’t move away, stop the search …etc: your options are either wait it out, or close the browser/window. A Windows-like experience? smile_sad

Related posts: Simplified Guide to Importing All Your Archive Email Into Gmail

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Microsoft Decides You Don’t Need Your Old Data

Do you think old, archive data on your computers is safe? Think again. Or just re-define safe: so safe that you can’t access it yourself.

In it’s infinite wisdom Microsoft decided certain old documents, including those created by their own Word, Excel and PowerPoint may pose a security risk, so they decided to block them in Service Pack 3 to Microsoft Office 2003. SP3 came out in December September (thanks for the correction) so you may or may not have it yet. Here’s the “fun” part:

  • There is no clear definition of what’s blocked: the easy one is PowerPoint, where anything before 97 is dead, but as for Word or Excel (let alone other, previously compatible programs), you have to rely on this cryptic description by MS.
  • There is no warning whatsoever at the time of installing SP3
  • Even if you know what’s coming, there’s no way to easily locate and convert what is about to become inaccessible on your computer. Disaster may hit months or years away, when you need to access an archive file, but can’t.

Now, before you shrug it off, remember, this isn’t simply abandoning users still running pre-historic versions of software; we’re talking about data files here. You may run the latest release of all applications and still have no reason to touch old documents. After all, that’s what an archive is all about – you *know* your documents are there and will be accessible, should the need arise at any time in the future.

Back in the 80’s and 90’s paperless office was a popular phrase but remained largely a dream, since a lot of information still originated in paper form. The balance has largely shifted since then: the few things I still receive in paper format either end in the waste-basket, or I quickly scan them trusting that with cheap storage and powerful search I will always be able to pull up anything I need. I am finally living in a largely paperless world. But Microsoft just violated that trust, the very foundation of going paperless. Of course I shouldn’t be entirely surprised, this coming from the company which previously decided that the safest PC is a dead PC.

Solution? Microsoft offers one, in this article: tinker with your Registry, an admittedly dangerous, and definitely not user-friendly operation. I prefer Wired’s alternative:

Naturally, there’s an alternative which is somewhat easier (and free): just grab a copy of OpenOffice which can handle the older file formats. Once you’ve got them open, now might be a good time to convert them to ODF documents lest Office 2017 decide to again disable support for older file formats.

And of course I wouldn’t be mesmile_wink if I didn’t point out that this, and many other headaches simply disappear when you ditch the desktop and move online. Web applications typically don’t have major new versions, they just get continually updated (e.g. Zoho updates all their applications every few weeks). When that’s not the case, like when Zoho Show 2.0 was released recently and it required updating the user documents, the service provider takes care of it. They work for you – you don’t care about program versions anymore, just have access to your data. Anywhere, anytime.

Related posts: CNet, Ars Technica, Compiler , An Antic Disposition, AppScout, Security Watch, Download Squad, Blackfriars’ Marketing, Feld Thoughts. The winning title comes from The J-Walk Blog: Office 2003 Downgraded With Service Pack 3.

Update: Phil Wainewright brings up an entirely new aspect of this issue: Microsoft breaks the perpetual licence covenant.

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Will Google Pull a Plaxo?

Google Operating System speculates that Gmail will soon display status updates from your contacts:

It’s not very clear what kind of updates you will receive, but they’re probably the latest important actions of your contacts from different Google services.

Ionut says based on reading some Google code that users will be able to delete updates – now word whether there will be a “Big Switch” to opt out globally. The functionality itself would be closer to Facebook’s newsfeed, the reason I am comparing it to Plaxo is that Plaxo became a metaphor for spam in its early years, and it is back at it now, with all the unwanted Plaxo Pulse notifications.

The contact updates, especially if it’s not easy to opt-out once and for all would be nothing but spam. What makes it even worse is that Gmail Contacts are really not contacts: anybody you answer automatically gets added to your Address Book, whether you like it or not. And guess what: there is no way to turn this off. (In fact, in the new version of Gmail -not yet available for Google Apps accounts- you can’t even delete more than 20 contacts at any given time.)

I really hope it does not happen. Gmail is the Crown Jewel of Google services, and as such, more productivity-oriented for most of us, then say Orkut or Picasa are. They can’t seriously think of clobbering the screen with garbage like that. Can they? smile_sad

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Are Your Holiday Photos Safe?

The Holidays are typically the time for taking lots of family photos, so let me take this chance and remind you to keep your photos safe. For many of my readers safe increasingly means online, using photo storage/sharing services like Flickr, Zooomr, Smugmug, Picasa, and a zillion others.

Despite being a recognized cloud-computing fan, I am still keeping my photos locally though – and that requires a good back-up plan. ProtectMyPhotos has probably been the best photo backup & sync service – until now. Too bad it did not make it as a business: its closing doors on December 31st. That means you have 2 days to save your data locally and find an alternative.

My choice: simplification. I’ve already been using Mozy, a powerful yet non-intrusive online backup service for all non-photo data, so instead of looking for a photo-specific replacement, I’ve just reconfigured Mozy to include my photo directories in it’s backup routine. I lose some of the extra goodies ProtectMyPhotos offered, but at least got rid of some redundancy on my PC. Mozy has been reliably backing up my files for over a year now. The best part of it is that I don’t even notice it’s running. And now the shameless plug: if you’d like to give Mozy a try, use this registration link, we’ll both get an extra 250MB space. smile_wink

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Forget SaaS, Here Comes WaaS

 

Wine as a Servicesmile_tongue (hat tip: dinglebum)

You can buy it here – me thinks it’s a better deal than dehydrated water. smile_eyeroll

P.S. I can’t believe this did not make it to the Economist’s 2008 tech predictions list…or anyone’s for that matter: mathewingram.com/work, broadstuff, Darren Herman , Feld Thoughts.

(Yes, I admit, I am playing TechMemesmile_wink)

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Analyst’s Cloudy View on Cloud Computing (Updated … a lot)

Burton Group Analyst Guy Creese decided to add some of his views originally left out of the New York Times article “Google Gets Ready to Rumble with Microsoft.” (hat tip: Mary Jo Foley). He’s making reasonable arguments in the first half of the post -for example I agree that corporations will use Web Office products as leverage to squeeze Microsoft in licence negotiations. But then comes a twist that leaves me speechless:

“It took electricity 60 years to move to the cloud model; why should software be any different?”

Steve asked me about Eric Schmidt’s assertion that the cloud (and hence Google) can handle 90% of today’s computing tasks. My answer was, “Maybe in the next 30, but not in the next five.” This response is colored by what happened with electricity in the late 1800’s. Edison invented the first long-lasting incandescent lamp in 1880, but it wasn’t until 50 years later (1930), that 80% of businesses and 70% of homes were electrified in the U.S. And it was really only in the 1940’s and 1950’s that the numbers climbed into the 90% range.

If you look at the electricity adoption curve, it mimics what is happening now. People made their own electricity for the first 30 years. It was only in 1910, when Samuel Insull began creating electricity holding companies, that businesses and people decided it was easier and cheaper for someone to take over the task. If you figure usable PCs were invented in 1975, we’re about 30 years into a 50- to 60-year adoption cycle. People move a lot slower than technologists want them to; that’s why I think Microsoft’s “software and services” viewpoint is the less exciting but more sensible one.

The electricity metaphor is indeed a good one – for more details, read Nick Carr’s The Big Switch. There really are a lot of similarities in the process – except the timing. I can’t even begin to comprehend how a business analyst can equate the rate of technological advancements today to that of the late 1800’s, early 1900’s – and apparently that’s what Guy Creese does. And as for the 30-year prediction… oh, please… where were computers 30 years ago? I don’t want to use cheap tricks like the famous misquote attributed to IBM’s Thomas Watson: ” I think there is a world market for maybe five computers“, but who could have predicted where we are now 30 years ago? Anyone who claims he can see computing trends for the next 30 years is smoking something, IMHO.

Update (12/18): Hmm… just because a study by NPD finds Web Office adoption rate low, Joe Wilcox at Microsoft Watch is ready to bury it. He conveniently ignores the fact that we are in the very early stages of the transition to cloud computing. Nick Carr has it right, stating:

Wilcox misreads the study. He writes that “94 percent of U.S. consumers have never heard of Web-based productivity suite alternatives.” Actually, the survey, as indicated by a chart in Wilcox’s post, puts that figure at 73%. That means that more than a quarter of PC users are aware of the online alternatives, which actually strikes me as fairly high given that it’s so early in the market’s development.

ReadWriteWeb adds: Path to Market is Only Just Beginning. Mathew Ingram agrees. Or here’s Between the Lines:

This survey simply indicates that a tipping point toward the cloud hasn’t been reached yet. So-called Web phenomenon like Google search, Facebook or MySpace didn’t mystically reach warp speed in adoption. Moving robust applications to the cloud is a bit more complex than instant messaging or a social graph. At some point software-as-a-service applications, with offline support, will take the bulk of the pie, but it will require a few more turns of the crank.

And I suppose Damon Darlin, technology Editor of The New York Times is part of the 0.5%:

I’ve lived for a month without Word. And it has set me free.

Update to the Update… I guesssmile_wink (Who would have thought that what started yesterday as a quick rant becomes part of the hot topic du jour a few hours later…)

Don Dodge joins the list of those who conveniently ignore where we are on the innovation curve and declares Google has its head in the clouds. Ironically, Don himself declared yesterday: Google vs. Microsoft = Microsoft vs IBM 30 years ago, and he is right (although I suspect he means a different end-game this time). He quotes the “Innovators Dilemma”, by way of Henry Blodget (apologies for the long quote, but it’s a perfect fit to our discussion here):

Disruptive technologies do not destroy existing market leaders overnight. They do not get adopted by the entire market at the same time. They do not initially seem to be “better” products (in fact, in the early going, they are often distinctly “worse.”) They are not initially a viable option for mainstream users. They do not win head-to-head feature tests. Initially, they do not even seem to be a threat.

Disruptive technologies begin by providing a cheaper, more convenient, simpler solution that meets the needs of the low-end of the market. Low-end users don’t need all the features in the Incumbent’s product, so they rapidly adopt the simpler solution. Meanwhile, the Incumbent canvasses its mainstream customers, reassures itself that they want the feature-rich products, and dismisses the Disruptor as a niche player in an undesirable market segment.

But then the Disruptor improves its products, adding more features while keeping the convenience and low cost. Now the product appeals to more mainstream users, who adopt it not because it’s “better” but because it’s simpler and cheaper. Seeing this, the Incumbent continues adding ever more features and functionality to its core product to try to maintain its value proposition for higher end customers. And so on. Eventually, the Incumbent’s product overshoots the needs of the mass market, the Disruptor grabs the mainstream customers, and, lo and behold, the technology has been “disrupted.”

Don’s conclusion is that Microsoft, having been a disruptor before learned the ropes and will come out a winner this time around. The magic potion: Software Plus Services. Software Plus Services does not work for me, like Dennis, I am a weirdo, living in the Cloud. I am a consumer / prosumer / business user, you-name-it, but not an IT specialist; so I simply want to enjoy the power of software, without the hassle. That is the promise of Software as a Service.

As a user / customer, I don’t like Microsoft offerings, including Office Live Workspace, because of the product tie-ins. But I don’t join the “venture capitalists and A-list bloggers who are ridiculing the Redmondians for not discontinuing immediately any more client-based Office development and turning Office into a Web-based product.” They can’t. They shouldn’t. They have a huge legacy business to defend. They owe it to themselves and their shareholders to milk the desktop market for as long as it remains this lucrative. But what am I doing here… I let Don Dodge explain it better: Why The Next Big Thing doesn’t usually come from market leaders.

Thanks, Don, for so persuasively debating with yourselfsmile_wink

Update to the Update to the Update (I’m losing it..): How could I have missed WinExtra and ParisLemon

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Intuit’s Update Fiasco: There is a Better Way

Intuit appears to have entered a new market, that of permanent file deletion. Whether you want it or notsmile_angry:

“Mac users who installed an update to their QuickBooks software over the weekend were met with a nasty surprise: missing data.

The update caused several Mac users to lose data from their Desktop folders, infuriating many who were hoping to close their books this week for 2007, only to lose valuable purchase orders and spreadsheets” – reports News.com.

Intuit’s recommendation:

“For those of you who have been affected, we are testing out options for recovering the deleted files. Our recommendation for now is to turn off your computer and do not use it further. If you continue using your computer or reboot, you may over-write the area on the disk where the deleted data is stored, preventing any recovery efforts from being effective.”

Hm…considering the type/size of businesses typically using QuickBooks, not touching their computer in the middle of the year-end rush may not be a viable option.smile_sad. Intuit is clearly throwing in support resources, customers can register and will be called back to individually assess their situation. For many, the damage may very well be more than losing a few hours:

(This is where I wanted to quote an Intuit forum message claiming lost file, lost business damage – I saw the post 15 minutes ago, now it’s gone. Could it have been deleted?)

We’re living in the age of crappy software. QuickBooks is not alone, this incident is just more dramatic than the typical update failures. Even when updates don’t fail, they are becoming a nuisance. Last week I just pinged someone on Skype, when my Internet connection dropped again – a “standard” Vista feature, to be remedied by a reboot. So there I was, waiting to resume the chat session when the machine decided to implement 9 updates. This being a ‘screamer’ PC the update only took 7 minutes before shut-off, and a few more to configure on re-start; by the time I could come back online, my chat partner was gone. The two XP laptops in the house are a lot slower, so I just left them alone to complete their 11 updates… experience tells me sometimes these take half an hour or more.clock Who has time for this? Between the applications we actually use and all the crapware needed just to keep our computers running (virus scan, firewall, anti-spy, desktop search, backup, synchronization …etc), it’s just getting way too much to deal with.

By now my regular readers probably know where I am heading: there is a better, safer, easier way. Proponents of Cloud computing (On-demand, SaaS) typically point out portability, collaboration as key benefits, but there’s another huge benefit: ease of mind. The web applications I often use (Gmail, the Zoho Productivity Suite, CRM..etc) get updated just as frequently (actually, more) than their desktop counterparts, but I don’t have to worry about these updates: the service provider takes care of them. The whole process is not transparent to me, the user. I dumped the responsibility on the service provider: they work for me. smile_wink

Are you ready to have peace of mind?

Update: I could not have made this up: just as I was about to post this, I checked TechMeme for updates to the Intuit story, only to see this headline: Microsoft security update cripples IE .

I rest my case.

Related posts: support.quickbooks.intuit.com, CNET News.com, The Apple Core, CrunchGear, MacUser, Macsimum News, Ubergizmo, Apple Gazette, O’Grady’s PowerPage, Zero Day , Donna’s SecurityFlash, AccMan Pro.

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Google Profiles – How About Fixing the Account Chaos First?

Google Profiles are coming:

A Google Profile is simply how you represent yourself on Google products — it lets you tell others a bit more about who you are and what you’re all about. You control what goes into your Google Profile, sharing as much (or as little) as you’d like.

A centralized identity management shared by the zillion Google services is a good idea – except the GOOG should have fixed the foundation first. Yes, there’s chaos around Google accounts, it’s been like that ever since Google Apps were introduced, and fixing it does not appear to be a high priority at all.

In the early days of Google Apps the only way to sign up was by linking to an existing Google Account, in the format of myname@gmail.com. If you have one of those accounts, there is no way to tell Google that you are now myname@mydomain.com. This means that Google Apps think of your original @gmail and new, @domain identities and two different ones. You can directly access (via URL) your own Calendar, Docs, Groups ..etc. all under your own domain, however, programs that need to access those apps only find the other version, attached to your @gmail.com account. A simple example is trying to save an event from Upcoming.org, Zvents, or any other services: there’s no way to use them with your own domain.

Even the Google Groups is messed up: when I am logged in as myname@mydomain.com, Groups that I am a member of won’t recognize me. I actually have to have duplicate identities created in Google Groups: one to be able to send email (my own domain) and one to be able to access Group’s other features via the browser (@gmail format).

I understand that for quite a while now yo don’t have to link Google Apps to a @gmail.com account, your Google Account can be your own domain itself. This is good news, since a lot less users are affected. It’s also bad news, for the very same reason: less users, less pressure to fix it, so the early Beta users are stuck… Of course we could always just create a new account (which does not have the chaos) and move on, but a domain is an investment, I can’t just throw it away. So for now: Google, you got my domain messed up, and any time you add new bells and whistles to Accounts, I will bring this up, until you fix it.

Update (1/20/08): I think it’s fixed now. 🙂

Related posts: Google Operating System, TechCrunch, Mashable! , Scobleizer, bub.blicio.us, Marc’s Voice, ParisLemon, Web Worker Daily, WebMetricsGuru, Brandon LeBlanc and Googlified

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Enjoy

The Zoho Show 2.0 update appears to be completed, earlier than expected.   Browsing around in the Public Presentations area, I’ve discovered some amazing slideshows like thisthisthis, this, thisthis, this, this, this and this, just to pick a few.   I’ll embed them below… this being the weekend, just sit back and enjoy! smile_regular (you can get them full-screen clicking the right-bottom-corner.)